Endnotes in InDesign CS4/CS5

Whenever peopleask if they can create endnotes in InDesign, I have to explain the same sadstory. No, InDesign has footnotes not endnotes, butyou can download a plug-in . . . Now, thanks to Peter Gold’s comment in the InDesign user forum, I have a much better answer. While InDesignstill doesn’t have an Endnotes feature, it’s easy to create endnotes inInDesign CS4 or CS5 by using cross-references.

Step 1. Create a paragraph style for the endnotes thatappear at the end of the document. This style should include automaticnumbering.
 

Step 2. Create a character style for the endnote number thatappears in the text.

I created a simple character style with superscriptformatting. The Superscript option is on the Position menu in the BasicCharacter Formats section.

Step 3. Type the endnotes on the last page of the document.

Apply the Endnotes paragraph style to the endnotes.

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Tip: If you’re working with booked documents, you may want to create a separatedocument for endnotes, and add it to the book. Oh, and make sure the characterstyle you created in step 2 is available in all the documents.

Step 4. Create a cross-reference from the body text to theendnote.
 

More details for step 4:

- Place the insertion point in the body text where youwant the endnote number to appear.

- Choose Type > Hyperlinks &Cross-References > Insert Cross-Reference. If you’re working in a book,specify the document.

- Specify the paragraph style (in my example, I calledit “Endnotes”) and then specify the endnote you want to link to.

- From the Format menu, make sure Paragraph Number isselected. To make sure the footnote number is formatted properly, click thePencil icon next to the Format menu, and then specify the character style youcreated. Click OK.

- For Appearance, choose Invisible Rectangle. ClickOK.

Step 5. Repeat step 4 for other endnotes.

Tip: If you have dozens of endnotes, you can copy andpaste them, and then update each pasted cross-reference using the Hyperlinkspanel. Here’s how. Type or paste all the endnotes at the end of the document.Create one cross-reference as described, and then copy and paste that hyperlinkto the other locations in the document. Then, open the Hyperlinks panel (Window> Interactive > Hyperlinks), and select one of the copied hyperlinks inthe document. Double-click the selected cross-reference in the Hyperlinks panel,click the appropriate endnote for that section, and click OK. Rinse and repeat.