浙江广播电视大学

开放教育英语专业专科（教育和商务方向）

《文秘英语》课程教学辅导2

Letter sample 2—Blocked Style

Personal Department Guiyang Medical Equipment Company 86# Guiyang Road, Guiyang 600088 China May 18, 2001   Mr. Bai Shitong Sales Department Health Caring Center Daping, Chongqing 400042 China   Dear Mr. Bai,   Congratulations on your success in being selected for the position of sales representative in our Company! You own this to your wonderful and successful work experience in market promotion.   It will interest you to know that you are getting this job in competition with 20 other applicants. I am sure will prove that we have chosen the right person.   If you choose to accept our offer, please contact the Personal Department within two weeks.                                                             Yours Sincerely,                                                           Le Kaihuai                                                           Le Kaihuai

Notes:

In competition with…与  竞争。

Sales representative  销售代表

Market promotion   市场促销

 

A) Those sentences that are often used in a letter accepting an applicant.

1) Congratulations on your success in being selected for the position of sales representative in our company!

2) Your recent application for the position of assistant manager has been received and approved by the personal department.

3) Your abilities and experiences seem suitable to the needs of our college.

4) We can offer you the position beginning from September.

5) You owe this to your wonderful and successful work experience in market promotion.

6) I am sure that you will prove that we have chosen the right person.

7) If you choose to accept our offer, please contact the Personal Department within two weeks.

B) Those sentences that we often used in a letter refusing an applicant.

1) Your qualifications are excellent, but I regret to tell you that, at present, we don’t have a position open that fits your obvious abilities.

2) I regret to tell you that we intend to hire someone who can speak Spanish.

3) Your interest in our company is appreciated, but

4) Thank you for your interest in our company, but…

5) I am sure you will find a suitable position soon.

6) As a result, we can not offer you the position now.

7) We will keep your applications in our active file for other openings that may develop.

 

Practice 4

Rearrange the following sentences to form a reply to an application letter, paying attention to the proper layout.

1- Dear Miss Lin,

2- If you decide to accept our offer, please contact the Personal Department before April 30.

3- Yours Sincerely,

4- The sender’s name and address: Ma Daha

International Trading Dynamics Corporation

158# West Road, Shenyang 131856

5- The receiver’s name and address: Lin Meimei

Suzhou Secretarial College

99# Suzhou Road, Nanjiang 813856

6- We can offer you the position beginning from next month at the day discussed.

7- We have made a careful study of our Presume and qualifications.

8- Your recent application for the position of secretary has been accepted by the Personal Department.

9- March 26, 2002

10- Ma Daha

 

 

Practice 5

Write a business letter according to the given information.

 

1. The receiver’s address:    Dadi International Trading Co., Lid.

                         56# Zhonghshan Road

                         Chongqing 400033

                         China

2. The name of the sender:    Roger Miller ( personal manager )

3. The sender’s address:      Antelope Software Corporation

                          3456 Silicon Drive, San Diego 055233

                          Brazil

4. Date:                   Oct. 10. 2001

5. Name of the receiver:      Zhang Daming

6. Background of writing the letter,: ( 收到Zhang Daming 先生的求职函和Resume,认为他不会西班牙语，不适合做南美洲公司的销售代表。 )

 

 

 

The answer to Practice 5

Antelope Software Corporation 1234 Silican Drive, San Diego 05223 Brazil Date: Oct. 10, 2001  Zhang Daming  Dadi International Trading Co., Ltd. 34# Zhangshan Road, Chongqing 400099 China  Dear Mr. Zhang,  Your recent application for sales representative of our company in South America has been received.  Your interest in Antelop Software Corporation is appreciated, and your qualifications are excellent,  But I regret to tell you we intent to hire someone who can speak Spanish. As a result, we can not offer  You the position.    Thank you for consideration of Antelop Software Corporation. We are sure that will find a suitable  Position soon. Yours Sincerely, Roger Miller Roger Miller

 

 

Translation Practice to Reading B

Translate the following into Chinese.

1. Your application for the position of district manager has been approved by the personal department of our company.

_______________________________________________________________________________

 

2. I am sure that you will prove that we have chosen the right person.

______________________________________________________________________________

 

3. Your abilities and experience seem suitable to the needs of our company.

______________________________________________________________  _______________

 

4. I regret to tell you that we intend to hire someone with experience in market promotion.

_______________________________________________________________________________

 

5. Thank you for your interest in our company. I am sure that you will find a suitable position soon.

_______________________________________________________________________________

 

6. Your qualifications are excellent, but I am afraid we do not have a position that fits your major and experience.

_______________________________________________________________________________

 

 

ans Translation Practice to Reading B:

1—本公司人事部已经批准你做地区经理的申请了。

2—我相信你会证明我们没有选错人。

3—你的能力和经历似乎正符合本公司的需求。

4—很遗憾地告诉你，我们想聘任一位在市场促销方面有经验的人。

5—谢谢你对本公司感兴趣。我相信不久你会找到一份满意的工作。

6—你资历非常好，但是我们恐怕无法提供适合你的专业和经历的工作。

 

 

 

 

Practice 6

Complete the following dialogues by translating the given Chinese into English.

1. A: Excuse me, _______________________________(请问您是太平洋电子公司的梁美丽小姐吗?)

  B: Yes, I am.

  A: ________ (您好， ) Miss Liang? __________________(我叫胡雪松，我是胡先生的秘书，是来接你的.)

  B: How do you do, Mr. Lin?  __________ (见到你很高兴，谢谢你来接我。)

  A: My pleasure. ____________________(路途怎么样，) Miss Liang?

  B: ___________(很愉快，) I enjoyed it very much.

  A: Miss Liang, _______________(这是你第一次来我们公司吗?)

  B: No, it is my second. ______________(我第一次来贵3公司是在1988年。)

  A: Well, you will be surprised then. _______________(这几年我们公司发生了很大的变化。)

  B: I’m sure they have. _______________(我特别高兴能再次拜访贵公司。)

  A: Look, ________________(我们的车就在那边，) Miss Liang, _______________(我们现在是去旅馆还是去胡先生的办公室?)

  B: ________________________________(我想先把行李放到旅馆，然后去胡先生的办公室。)

  A: OK, Let’s go.

 

 

 

 

 

 

 

 

 

 

 

 

Ans: to Practice 6

 

1. A: Excuse me, but are you Miss Liang from Pacific Electronics?

  B: Yes, I am.

  A: How do you do, Miss Liang? My name is Lin Xuesong, Mr. Hu’s secretary. I am here to meet you.

  B: How do you do, Mr. Lin?  I’m pleased to meet you. Thank you for coming to meet me here.

  A: My pleasure. How was your trip, Miss Liang?

  B: It was quite pleasant, I enjoyed it very much.

  A: Miss Liang, Is this your first visit to our company?

  B: No, it is my second. The first one was in 1988.

  A: Well, you will be surprised then. Great changes have taken place in our company since then.

  B: I’m sure they have. And I’m extremely happy to pay a second visit to your company.

  A: Look, our car is right over there, Miss Liang, Shall we go to the hotel or Mr. Hu’s office?

  B: I’d prefer to take my luggage to the hotel first and then go to Mr. Hu’s office.

  A: OK, Let’s go.