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FengOffice中文用户手册--1、FengOffice的基本概念

(2011-06-05 07:32:48)
标签:

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办公自动化

基本概念

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分类: 协同办公

欢迎访问Fengoffice中文社区:http://fengoffice.shellway.cn/?fromuid=6

本节我们讲述FengOffice的基本概念。理解这些概念对我们理解整个应用程序是至关重要的。所以,要确保在阅读本手册其他部分之前,你已阅读了本节的内容。

信息类型
在Feng Office系统中,有各种不同的的信息类型,比如:

笔记
电子邮件
联系人(人员和公司/组织的通讯录)
文档(比如,word文件、演示文档、PDF文档、图片等)
任务和里程碑
事件
Web链接
任务完成的时间条目
当我们谈及这些类型的信息,我们常常把他们称作“内容对象”,或简称“对象”。

为对象添加评论
许多信息类型允许你添加评论。这是在FengOffice中沟通的最简单方式。您的评论将被附加到对象中,供其他用户浏览(或答复,如果他们愿意的话)。FengOffice中的评论非常类似博客中的评论。

订阅对象
订阅对象意味着,将来每个指定对象有新评论的时候,您将获得电子邮件通知。这是非常方便的,如果你想观察某个对象,或者如果您只是想跟进一个正在进行的讨论。

链接对象
信息往往是相互依存的。例如,为了完成任务,您可能需要某些文件。或者你得到一个关联到特定事件的信息。FengOffice可以轻松地通过链接内容对象显示相关信息。在FengOffice系统中,链接是一个普遍的概念,您可以链接任何类型的内容对象。

搜索
FengOffice中有一个全文搜索系统,允许你搜索存储在系统中的所有信息,不管是什么类型。搜索结果可以让你立刻知道他们创建于何处(他们是什么类型的信息)。

组织和过滤信息
你的信息越多,用工具来组织您的信息就越重要。FengOffice为此提供两个概念:工作区和标签。工作区类似于文件夹,你可以在其中以层次结构存储信息。另一方面,标签帮助您指出某些内容对象属于某一个主题。通过过滤你的工作空间和/或标签你会很快找到你所要寻找的信息。工作区和标签也是 FengOffice的通用概念。这意味着,无论你要处理的是何种信息类型,您都可以自由使用。

信息的保护
存储在系统中的信息通常是不公开的,你经常有一些信息,比其他一些信息更机密。因此,每个系统用户均有一个私人登录账户,每一个内容对象都可以被分配给一组有限的用户。

创建报表
FengOffice提供了一个强大的报表工具来创建和存储自定义报表。只需选择对象类型加上要显示的数据字段(或列),并随需添加过滤器来生成最适合您的需要数据列表。

 

原文:

Concepts of Feng Office

On this page we describe the basic concepts of Feng Office. Understanding these concepts is crucial for understanding the whole application, so make sure you read this page before the rest of the manual.

Types of information

There are many different types of information in Feng Office, for example:

·                                 Notes

·                                 E-mails

·                                 Contacts (addresses of people and of the companies/organisations they belong to)

·                                 Documents (i.e. word files, presentations, PDF files, images)

·                                 Tasks and milestones

·                                 Events

·                                 Web links

·                                 Time entries for tasks

·                                 Reports

When we are talking about these types of information we often refer to them as content objects or simply objects.

Commenting on objects

Many information types allow you to add a comment. This is the simplest way to communicate in Feng Office. Your comment will be attached to the content object, and other users can read it (and reply, if they like). Comments in Feng Office work very much like comments in blogs.

Subscribing to objects

Subscribing to an object means that you will get an e-mail notification for every comment made on that specific object in the future. This is very handy if you want to observe a certain object or if you simply want to follow an ongoing discussion.

Linking objects

Information is often interdependent. For example, to fulfill a task you may need certain documents, or you may have a message that relates to a specific event. Feng Office makes it easy to show related information by linking content objects. Linking is a universal concept in Feng Office; you can link any type of content objects.

Searching

There is a full text search in Feng Office allowing you to search within all information stored in your Feng Office installation, no matter what type. The results are presented in a way that you instantly know where they were found (what information type they are).

Organizing and filtering information

The more information you have, the more important tools are to organise your information. Feng Office offers two concepts for that purpose: workspaces and tagging. Workspaces are similar to folders, where you store your information in a hierarchical structure. Tags, on the other hand, help you to indicate that certain content objects belong to a certain topic. By filtering your information by workspace and/or by tag, you can quickly find what you are looking for. Workspaces and tags are universal concepts in Feng Office as well, which means that you can use them regardless of the type of information you are dealing with.

Protecting information

Information you store in Feng Office is usually not public, and you often have some information that is more confidential than other information. Therefore every user of Feng Office has an individual login, and every content object can be assigned to a limited group of users.

Creating reports

Feng Office offers a powerful reporting tool to create and store custom reports. Simply choose the object type plus the data fields (or columns) to display and add as many filters as needed to generate a list of your data that suits best your needs.

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